IOG Committee role – Programme Editor

Requirements

  • Internet access and email
  • A methodical, precise attention to detail
  • Access to Microsoft Word 2016, with associated skills
  • Tools and basic image manipulation skill to crop a cover photo into a square
  • Spreadsheet application (e.g. free LibreOffice Calc), with associated skills

Role Description

  • Maintain the IOG online programme
    – co-ordinate and collate members’ event information on the group’s Google Calendars sent in directly by email and also by monitoring the IOG mailing list for any other new events being posted

    – promote and encourage members to organise new events to fill any gaps and ensure the group programme remains full and healthy

  • Advise members if an event is suitable for the programme or not (if unsure they can ask the chair or the committee, if necessary), point them at any relevant guidance on the IOG website and introduce them to any other appropriate experienced event organisers who may be able to help them with planning their event, where required
  • Produce the IOG printed programme design from a Microsoft Word template, every quarter
  • Order IOG printed programmes, digitally distribute the document by email / on the Programme page of the IOG website and archive it, every quarter
  • Deliver the new IOG printed programmes to the last social meeting of the previous quarter, co-ordinate distribution of the printed programmes and encourage recycling of past programmes
  • Maintain:
    – IOG Programme Editor role document
    – IOG Printed Programme Distribution spreadsheet
    – IOG Programme Template Word 2016 template file
    – a historical archive (digital and paper) of IOG Programme documents, as publicly published
  • Attend as many IOG committee meetings as possible through the year, and represent members interests on the committee. Whilst on the committee, lead by example and encourage a positive, healthy group dynamic. Call out and/or report back any inappropriate behaviour on IOG events.
  • Arrange and lead a handover meeting with the successor, when stepping down from the role