IOG Committee role – Internet Officer

Requirements

  • Internet access, email and common web administration toolset
  • General IT, website and social media administration experience, particularly WordPress, Facebook, Meetup and Google Calendar/Drive

Role Description

  • The Internet Officer is chiefly responsible for the technical administration of all of the group’s internet presence. This includes maintaining (and updating where necessary):
    – the IOG members-only Google Group mailing list
    – the IOG website, domain name and email hosting configuration (ipswichoutdoor.org)
    – the IOG website, based on WordPress (www.ipswichoutdoor.org)
    – the IOG public Facebook page (www.facebook.com/IpswichOutdoorGroup)
    – the IOG private members-only Facebook group
    – the IOG Meetup group (www.meetup.com/Ipswich-Outdoor-Group)
    – the semi-unofficial IOG WhatsApp group
    – the IOG Programme Google Calendar/Drive
    – the IOG Committee Google Drive shared folders
    – the IOG encrypted shared file containing all of the group’s essential passwords
  • Whilst being responsible for the technical integration of all these services e.g. ensuring that stories posted to the newsletter are automatically re-posted to the IOG public Facebook page or the IOG Programme Google Calendar is displayed on the website correctly, the Internet Officer is not responsible for adding and removing members from the mailing list and IOG private members-only Facebook group – that administration task belongs to the Membership Secretary, as members join and leave the group
  • Organise and maintain regular off-line backups of the IOG website throughout the year, ideally monthly if not more often. Check often that the site can be restored from those backups
  • Respond to any enquiries sent to the webmaster@IOGDOMAIN email address, from members or other interested parties
  • Support IOG members using IOG internet services as much as is reasonably possible
  • Arrange for the payment of renewal fees to both the website, domain name & email hosting provider and Meetup.com, which are then claimed back from the group
  • Support the other members of the committee on their use of the IOG website – the Secretary maintains the group constitution, the Programme Editor edits the Google Calendar which should be automatically displayed on the website and a downloadable PDF version should be uploaded manually every quarter, the Newsletter Editor posts stories to the newsletter section, the Membership Representative will have FAQ material and information about the stores that offer IOG members discounts and the Training Officer and Membership Secretary supply forms and material related to their remit
  • Provide the Chair with general analytic statistics of relevant group’s website and Facebook usage in good time before the AGM
  • Attend as many IOG committee meetings as possible through the year, and represent members interests on the committee. Whilst on the committee, lead by example and encourage a positive, healthy group dynamic. Call out and/or report back any inappropriate behaviour on IOG events
  • Arrange and lead a handover meeting with the successor, when stepping down from the role